6 E mail Productiveness Suggestions Each Skilled Ought to Know

It is always a good idea to increase your email productivity. And sure, the ability to send super effective emails faster doesn’t hurt anyone else’s sales or customer service goals.

But take a second to think about what email productivity actually means.

Spending less time staring at your inbox or laboriously typing the same email over and over means more time for other “things”. The stuff that will make your boss straighten up and pay attention. The stuff you normally never get to.

When you master email productivity, not only will your open, click, and reply rates soar, but your time will be free for other tasks as well.

Sounds good? Here are our top six tips for mastering email productivity, from time management to the best tools to keep track of things once and for all.

1. Practice good email etiquette

The majority of professionals send multiple emails every working day, but not everyone values ​​good email etiquette.

From snappy emails sent on the go to lengthy essays that recipients find it difficult to get through, we’ve all seen a fair share of emails that annoy us.

How do you make sure that reading your e-mail is not disruptive?

Aside from being generally courteous and courteous, the golden rule is to be short and sweet while getting your message across.

How can you do this?

  • Use short paragraphs. Even if you have a lot to say, splitting the text into small pieces can help you scan your email.
  • Personalize your email. Personalization has been shown to be extremely effective at increasing open, click, and response rates. Whether you are sending email in bulk or emailing a single contact, make sure you tailor the email as much as possible to the recipient.
  • Keep it short. Remember, every word counts in an email. Don’t use five different words when one is enough. Think about how you can get your message across in as few sentences as possible. The brevity will get you a long way in the email game. According to one study, the ideal email length for sales is around 100 words.
  • Offer value. Often times, our reasons for emailing someone are because we want something from them. It’s important to turn this around: even if you’re sending an email with a favor or a question, be sure to give them something useful back to turn the email into a mutually beneficial exchange.

2. Use templates and automatic replies

It takes time to craft the perfect email that will get you the result you want. If you have to do this every time you send an email, you have little time to do otherwise.

Create an optimal email template that you can reuse with predefined replies for different scenarios instead of writing the same email over and over again.

Plugins like Right Inbox can insert your most effective emails with just one click and even schedule automatic follow-ups if your contacts don’t come back to you.

You can also increase your productivity by making the most of automated email. Receiving an email inevitably affects your work schedule and priorities. Even if you try to ignore these and move on to other things, the presence of the email in your inbox will stay in the back of your mind until you finally hit open.

Setting up an automated email letting people know you’re busy and coming back to it later provides a kind of silver bullet. People don’t get irritated because you don’t reply to them right away, and when you get around you can reply to all of your emails at once – which is a much more efficient system.

3. Schedule the email time

So important to general productivity is that professionals block time checking and replying to their emails.

We are constantly distracted from more important tasks as we have to check what’s new in our inbox. However, checking your email every ten minutes seriously affects your productivity.

So what can we do

Create a schedule for checking your email. Try to keep it every two or three hours, or every hour if you need to respond quickly. Set your email review time to the hour and set an alarm or calendar notification to remind you. For the rest of the time, just close your inbox and watch your productivity soar through the roof.

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4. Use tools

There are so many handy and easy-to-use tools out there that can increase your email productivity. If you don’t take advantage of the technology available in today’s fast-paced business landscape, you are at a significant disadvantage.

One of the things you can do with email tools is to speed up sales prospecting and make sure your emails are being sent to the right people at the right time – even when you’re not in front of your computer and clicking Send.

Two of the most effective tools for increasing email productivity are Mailshake and Voila Norbert.

Mailshake is a sales platform that enables sales reps to create personalized contact campaigns by phone, email, and social networks. What can you do with Mailshake?

Upload prospect lists with personalization fields like name, phone number, or even fully customized sentences or paragraphs. Once the cadence is published, the messages are sent automatically according to your campaign settings and can also be automatically paused if a recipient takes an action, e.g. B. Clicking on a link. Just right?

In the meantime, Voila Norbert is lead intelligence software that gives you a very useful platform for finding new email addresses and checking the ones you have for potential prospects. Do you want to lower your bounce rates and reduce the time you spend in your inbox? Voila Norbert has you covered.

5. Sign out of unnecessary emails

Unsubscribing from unnecessary mailing lists may sound like an obvious way to increase email productivity, but many of us never get around to it. Instead, we’ve simply taken the risk of wading through the myriad of irrelevant emails in our inboxes to get to the messages we need to see – and possibly miss some important things along the way.

So just do it. Take the time to find that pesky unsubscribe button on email you don’t need, from newsletters and branded mailing lists to group emails you no longer need.

It’s also worth unsubscribing from notifications from social media platforms, which take up a significant portion of our inboxes these days. In addition to unsubscribing from email, clean up your email inbox too.

6. Turn off email notifications

This is something most professionals think about, but few of us have had the nerve to do it. Disable email notifications? What if we miss something very important?

If you check your inbox once an hour, all you have to do is reply in a timely manner. Notifications ultimately do more harm than good. Email notifications are very annoying and distracting, yet only useful once in a blue moon.

Answering that one email 20 minutes later than usual wouldn’t be a big deal – it won’t affect your reputation or how effective you are at work. But when you see your productivity skyrocket, people will stand up and take notice.

Let your email work for you

Mastering email productivity is one of the easiest ways to increase your overall productivity and get more out of your email.

As in the world of work, unsubscribing from email lists or scheduling email times in the middle of a busy work day can be pretty low on your priority list. Checking off each tip on this list shouldn’t take more than a few hours, however – and the returns could be huge.

So go ahead and make email work for you.

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